Whether or not your organization is absolutely distant, again to the workplace full time, or a combination of each; when you’re a finance chief managing enterprise journey spend in your group, you’ll understand how necessary it’s to have easy-to-manage processes to trace your spend. Particularly since company journey wants are on the rise and predicted to proceed to extend throughout the board.
Holding monitor of workers’ enterprise journeys and expense stories is not any straightforward job. Relying on the way you at present ebook your online business journey, whether or not that be by way of a standard journey company or reserving flights and accommodations on client web sites, your finance group will likely be nicely conscious of the wrestle of chasing bank card receipts, protecting monitor of sophisticated expense administration processes and attempting to get forward of their journey funds.
Listed here are 3 key methods TravelPerk takes the stress out of managing enterprise journey spend and bills.
1. Entry to real-time reporting on enterprise journey spend
TravelPerk is a enterprise journey reserving device with an intuitive cellular app the place you may ebook your entire worker journey in a single place. Our company journey administration device has the most effective stock of journey suppliers in the marketplace, that means you could have extra selection to select from and assured the most effective charges. Our journey administration platform was designed to make each the reserving course of and journey spend administration lots less complicated.
By reserving every thing in a single place, our on-line reserving device permits finance groups to maintain journey prices down, maintain monitor of their journey funds, and ensure all travel-related bills are beneath management.
Permit us to elucidate…
Let’s say you could have 8 group members all visiting a convention in Barcelona subsequent week. Somewhat than each colleague reserving flights and lodging by way of totally different on-line suppliers, inflicting a nightmare in your finance group to handle, in the event that they ebook with TravelPerk you’ll have all their itineraries and journey spend recorded in a single place. With our refined reporting instruments, your finance group can see, in real-time the place spend goes, and keep forward of the funds.
The times of retrospectively chasing receipts to get a grip on journey spend are nicely and actually over. With TravelPerk all of your company journey prices can be found in real-time.
Our custom-made reporting performance means you can also make better-informed monetary choices. Our reporting instruments are as versatile as you want them to be. You may create stories to indicate spend per group, worker, journey service, recoverable VAT, and extra. The stories are additionally obtainable to export so you may create wider visibility on how your organization is spending cash and whether or not you’re beneath or over funds.
See how straightforward it’s to trace your online business journey funds with Travelperk
2. Seamlessly combine your most well-liked expense administration platform
Put merely, we need to make enterprise journey administration straightforward in your entire firm. Meaning an total higher consumer expertise in your finance group, journey supervisor, and enterprise traveler.
With TravelPerk, not solely are you able to view journey spend in real-time, we offer one-click integration together with your favourite expense administration answer. Permitting you to ebook all of your journey and handle enterprise journey bills multi function place.
Which means that any time you buy a visit on TravelPerk, the overall price of your journey will likely be synced to your expense administration device robotically. So you may maintain all bills associated to the identical enterprise journey (together with “down route” bills like meals, taxis and so on) in a single place, giving your finance group full oversight. Magic!
We accomplice with main expense administration software program comparable to Expensify, Ramp, Divvy, Yokoy, Circula, and so on. Try our market for a full listing of our expense administration companions.
3. Automated journey insurance policies and customised spending limits
Somewhat than having your company journey coverage hidden away in your firm’s shared drive the place it’s simply ignored and forgotten, with a journey administration firm like TravelPerk your journey coverage is ‘baked’ into the reserving course of. Which makes it tremendous straightforward in your vacationers to remain compliant and encourages workers and journey managers to make better-informed selections when reserving their subsequent enterprise journey. (Which in lots of instances encourages price financial savings throughout the group!)
Once they make a reserving on our platform, vacationers can filter by outcomes which are “in coverage” and in the event that they overlook to do that, we’ll all the time notify them if a flight or resort is out of coverage.
Right here’s an instance of how this works with TravelPerk:
Our platform additionally permits you to simply arrange custom-made spending limits and automatic approvals for various groups or people inside your group.
Don’t need your gross sales group to ebook enterprise class airfares? No drawback! Want to permit much less restrictive journey preparations in your CEO? Simple!
Right here’s what personalised journey insurance policies appear like with TravelPerk.
Having your coverage baked into our enterprise journey administration answer not solely improves journey coverage compliance but additionally your inner workflows by permitting you to arrange automated approvals.
So what does this imply in observe?
If Olivia, in your gross sales group, is heading to New York for a consumer pitch and books a flight inside coverage, moderately than having to attend for her group result in approve the journey, you may set this to be robotically permitted – since her journey plans fall inside funds. Equally, in case your finance group prefers to have full oversight of their journey funds and to approve each journey, you may set this up too! Both approach, you could have full management and adaptability to arrange approval processes whichever approach works finest for you all inside the TravelPerk reserving device.
